# District Meeting Preparation

## Meeting outcome

| Field | Entry |
| --- | --- |
| District and meeting date | |
| Purpose | |
| Decisions or commitments sought | |
| Cooperative participants and roles | |
| District participants and likely interests | |

## Situation

- One-sentence headline:
- Relevant contract, policy, or governance boundary:
- What is known:
- What is uncertain:
- What changed since the prior discussion:

## Evidence

| Evidence | Definition / period | Implication | Limitation | Safe to share? |
| --- | --- | --- | --- | --- |
| | | | | |

## Options

| Option | Service effect | Staffing effect | Financial effect | Risk | Approval needed |
| --- | --- | --- | --- | --- | --- |
| | | | | | |

## Discussion plan

- Opening:
- Questions to understand the district’s interests:
- Recommendation and rationale:
- Boundary the cooperative cannot cross:
- Topics to take back for review:
- Closing summary:

## Follow-up record

| Decision / open item | Owner | Due date | Conditional on | Communication recipients |
| --- | --- | --- | --- | --- |
| | | | | |

Do not upload personally identifiable student information, protected student records, confidential personnel information, unredacted contracts, credentials, or sensitive financial information to an AI system without explicit authorization. Follow FERPA, IDEA, district policy, employment-confidentiality duties, contractual restrictions, records rules, and approved data-security procedures.